Tender App
Producing an RFP or RFI can be a long and labour intensive process – if your project has a large number or requirements and you have several suppliers the amount of work can explode. The RequirementOne Tender app reduces the amount of manual work required significantly;
“The 90 page RFP was created in just a few minutes. The proposals could be uploaded and assessed in minutes.” Navair
Most importantly it ensures you can accurately match the right supplier to your needs – ensuring you procure the right products and services from the right supplier.
Benefits
Minimise costly errors. Create your requirements list directly from your source project in minutes. This means you will minimise the chances of procuring the wrong services as the ITT is a direct match to your known requirements.
Focus on core business activities. Let RequirementOne manage all of the sending of questionnaires, collation of responses and supplier matching for you – allowing you to spend more time on what really matters in your business.
Manage changes centrally. As feedback comes in from suppliers you can centralize the iterations so you never lose sight of the final requirements.
Key Features
Single source. No matter how many requirements, criteria or suppliers you have RequirementOne can deal with it. Our database is capable of handling unlimited requirements.
Automatic collation. Once the supplier compliance has been submitted, RequirementOne analyses the responses for you and automatically reports on missing information and highlights any areas that might need further investigation.
App in detail
Tender. A tender is a logical container that holds all the information related to a tender that needs to be communicated to one or more vendors. The tender has the overall start and end dates defined and it contains one or more iterations.
Iteration. Iterations are logical containers that exist within a tender that contains one or more questionnaires including a list of users. The iteration has a start and end date. If you need users to respond to the same requirements multiple times, for example when you have multiple negotiations rounds, then you can create an iteration per negotiation round. The Invitation To Tender app has various types of analysis you can apply to the different responses.
“Requirement based” questionnaire. A requirement based questionnaire contains a list of requirements that you select from the Specifications app – this can be created in minutes. You then create one or more questions and these questions are then repeated for each requirement that you have selected.
“Regular” questionnaire. A regular questionnaire contains one or more questions to which the user can either reply with a free text answer or with a selection from a predefined list.
Browse and Edit. Browse and edit is an interface that is available to review all the data submitted by users participating in the various iterations. This interface can also be used to specify comments for the individual replies.
Analysis: Quantitative. Quantitative analysis is used to sum up questionnaire answers received from users for a certain iteration. It could, for example, be used to isolate answers when users select if they were compliant, “Yes” or “No”, if prices were specified by users, and so forth. Afterward, the total statistics for the different questionnaires and suppliers are immediately available in a graphical format and exportable to Microsoft Excel.
Analysis: Qualitative. Qualitative analysis is based on a detailed evaluation of each reply to a requirement. The replies are reviewed and can then be scored using any best-practice system. This score can then be compared to the quantitative analysis and this provides the basis for a drill down to the data of interest.